Are standard paper folders with pockets allowed?

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Do I need to trim down paper folders with pockets to 8-1/2 x 11? Or can I mail my sponsored child a standard size paper folder to contain all the things I am mailing her? I found some paper folders with pockets that measure 9-1/4 x 11-1/2. Many thanks in advance!
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Kristine Wilhelm

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Posted 5 years ago

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Susan

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Hi Kristine! Regrettably, we have to trim these folders to fit 8 1/2" by 11". We can do the trimming in-house but I usually prefer to do the trimming myself for my own kids so that I can make sure it looks as pretty as possible. 
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Kristine Wilhelm

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Thanks for the reply, Susan. I'll trim them myself then :)
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Sally

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I wondered about this too because I have seen blogs about sending folders to children and also noticed it on Pinterest. I couldn't find any folders that measure 8.5 x 11. The smallest I found were like the one in your pic. So I did buy some, but I wonder if it might be better to just send everything in a large envelope that's pretty'd up with stickers. Seems like it might be easier and more attractive by the time I go hacking at the folder. If you cut yours down I would love to see an after pic.
(Edited)
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Kim

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Hi Susan,

I understood that we didn't need to cut folders down anymore.....I have been sending full size folders out monthly for almost a year! I apologize, I never received a call so I thought it was ok. I have a box of 15 birthday folders ready to be mailed...I will wait to mail (and cut them until I know for sure.)

Thanks!
Kim
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Emily

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Hi Kim! If you didn't get contacted by us, then your items were going through :). But when items are too big and over our size guidelines, we do ask that they be trimmed down or we will trim them down in our distribution center if need be.

Now, some folders have been sent through and we're able to manage it if they are just a touch bigger, but to be safe we ask that folders be trimmed to fit 8 1/2" x 11." One thing I have done is trimmed them and then taped the edges so they can still hold paper. I'm sorry for the inconvenience! You're packages look beautiful and it looks like you really invested some time into them :). Mayely will love it! 
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Kim

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Thanks Emily! 
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Kim

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Hi, I have a couple of more questions along this line. If the folders are cut in house, will I be notified? Also, if I am not using folders I will decorate a 9 x 12 envelope for my child and put all their things in it (all my folders and envelopes are shipped in a priority box so my address is not on the envelopes) do I need to cut the envelopes as well?

I know that I will be notified if my items don't make it through, but will I be notified if any modifications were made? For example: I will cut a 8.5 x 11 coloring book in half so it will fit the thickness regulations. I will then put the cover on and tie everything together with a little piece of ribbon. If the cover and ribbon are removed will I be notified?

Sorry for all the questions!

Kim

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Emily

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What an adorable folder, Kim! I love it! I can imagine how much your girl will enjoy the bright colors :).

If modifications are made in order for your item to successfully get through customs, we don't send out communication to you of this because it's normally small modifications such as cutting a folder down to size. We also ask that you avoid using ribbon as it's one of the items on our list that cannot be sent. Although a piece of string to hold an item together will often go through, I would encourage you to use a staple to hold it together if at all possible. 

Although we try to do what we can to get your items through customs to your child, we ask that you be careful to stick closely to the letter guidelines we have in place. For example, if you're wanting us to send a decorated envelope, 9 x 12 exceeds the size limit. Also, we always take out the contents of your envelope and re package it to send to your child. So if you want the envelope to be sent along with the contents, please do not seal the decorated envelope, and then place it inside a regular envelope that will be opened and discarded when we re package your letter. The outer envelope is allowed to exceed the size limits so that your items can fit, since it will not be mailed to the country. 
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Kim

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Thank you Emily! I am so glad that I decided to get an official response. It is confusing with compassion bloggers, and sponsors on fb saying that the folder regulation have been changed and no longer need to be cut. If and when there are changes in shipping regulations, how are sponsors notified?

Thanks again Emily...I will stick to the guidelines and start getting things off to my kids!

Hope you have a wonderful week,

Kim
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Susan

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Kim, as Emily mentioned, we will always let you know via email if we are unable to send an item. We also regularly update the letter writing FAQ on the website with any minor changes so feel free to check back. If there are any big changes in correspondence, we will be notifying sponsors regarding the changes via letter or email. 

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