Mailing Paper Items

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Thank you in advance! 

1. 1/4" thickness - I've read some conflicting information.  Does the 1/4" thickness apply to each individual item, or all of the items as a group that a sponsor is sending at one time?  (For example, if I wanted to send my child a magazine, and I cut it into pages....the individual page is less than 1/4" thick, but the whole stack combined together is over 1/4" thick.)

2. Is it okay to use clear sandwich bags, paper clips and/or staples to contain small items? (For example, if I wanted to send Band-Aids, could I place them in a zip-lock bag and label the bag?) Do you have any recommendations for containing very small items?

3. Are you able to let me know roughly how many Compassion boys and girls are at my child's center? I was wondering if I could send something small for my child to give to each of the children so my child can learn and experience the joy of giving?

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Keeli

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Posted 6 years ago

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Susan

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Hi Keeli!

I'm so sorry for the inconsistency that you're seeing! So that I can help make things more clear for other sponsors, would you mind sharing where you were reading this conflicting information? Was it on our website? 

I'm happy to help clarify a bit though! :)

1. The 1/4" thickness has to do with all of the items you are sending as a group. For example, let's say you are sending several coloring pages and a letter. All of these items stacked together would need to be less than a 1/4" thick.

2. We can use staples but cannot use paper clips or sandwich bags. If you'd like, you could also place all of the items you're sending in a paper envelope to keep them together. 

3. There are usually around 200-300 children in each student center. Your child's center has 252 children currently registered. Yes, feel free to send extra items for your sponsored child to share with other children at the center. 
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Keeli

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Thank you, thank you, thank you Susan!  No need to apologize. I would just feel so horrible if I was the cause to delay a box of letters so I want to make sure I get it right.

Another tricky one is folders. I'm talking about the standard 2 pocket folder kids use at school which would be great to keep the items together, and a gift within itself for the children to store their letters in. I remember reading where some sponsors use Velcro to keep it closed to help the items stay in. Some of the comments said they trim the edges of the folders, and others said they don't trim and never had a problem with them going through. ???

Here were a few of the comments that confused me: 

http://ourcompassion.org/general_discussions/f/13/t/2949.aspx?pi2132219857=1

http://ourcompassion.org/general_discussions/f/13/p/12474/116134.aspx#116134

https://support.compassion.com/compassion/topics/birthday_present-19e3wo

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Susan

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I am checking with our mail room about items that are larger than the 8 1/2" by 11" paper folder argument. I've checked previously about Velcro and that is fine to attach Velcro to folders or envelopes.
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Susan

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Basically, our mailroom procedures include placing mailings in an envelope that we use in-house for easier processing. If we can't fit the folder in the envelope then we will trim it slightly to fit. This means that if they are larger than an 8 1/2" by 11" they will go through but you might want to pre-trim them if you want them to look pretty and save us some time in processing. 
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Keeli

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Thanks again Susan!  You're the best!  Have a great weekend!
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Susan

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You're welcome. You too! :)
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Lisa Sherrill

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This was a helpful thread to read through and gave me some ideas for my own child! Thank you!
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Sarah

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So is the 1/4" thickness rule apply to the total amount of items you want to send to your child at once? Or is it that each item must be under that limit? I'm sorry to be confusing but I always thought it was just that each item had to be within the size limits.
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Lindsay

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From reading various posts on this I've gathered that the entire contents of what you're sending can be no thicker than 1/4th inch. I did read just earlier today a suggestion on a blog comment that if the contents are too thick, to split them into two envelops so it would meet the requirements. It was an old blog post, though, so I don't know if that option would still fly.
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Susan

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Hi Lindsay and Sarah! Yes, that blog post is still accurate. We try to update things or remove posts if the information is no longer true. If the contents are more than 1/4 inch thick, we will separate them into individual envelopes. 
(Edited)
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Sarah

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Okay, thank you that's helpful! :)
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Maria Burhop

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Susan or other Compassion employee, can we use the sandwich bags to seperate each gift to each sponsor if we send it at once? I have a few different girls that are different ages but I'd like to send stuff all at once but with each thing labeled for each girl. It's all stickers and stuff. Otherwise is there a different way you would suggest doing it?
(Edited)
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Emily

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Hi Maria! We are not sure how long Ziploc bags will be able to go through customs and so we try not to advertise packaging items this way.  But for right now, you are able to use them to separate each gift like you mentioned, and we can send them. Another option you might consider would be stapling your items together for each individual child and then placing them all in an envelope. Thank you for sending stickers to your child! The children LOVE getting stickers so this will be a very fun surprise. :) 
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Maria Burhop

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Sweet! Maybe I'll staple them and use a piece of tape to write the child number and other info on them.

I have another question are we allowed to send items like this?

Another pic
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Maria Burhop

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It's really small
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Emily

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Hi again Maria! :) You are so creative, I love the book! Is it a journal you made with blank pages inside? I really like the idea. It looks like that will be fine to send, I guess it seems thicker in the picture than maybe it really is. As long as your items are within the size limits you should be all set. The only thing I may be concerned about is the cover on your book. Books are hard to send in the mail and with thicker covers we often have to remove the cover so it doesn't look as valuable going through customs. If you are okay with the cover possibly being removed then you may send it.

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